Content management system

A content management system (CMS)[1][2][3] is a software application that can be used to manage the creation and modification of digital content. CMSs are typically used for enterprise content management (ECM) and web content management (WCM). ECM typically supports multiple users in a collaborative environment[4] by integrating document management, digital asset management and record retention.[5] Alternatively, WCM is the collaborative authoring for websites and may include text and embed graphics, photos, video, audio, maps and program code that display content and interact with the user.[6][7] ECM typically includes a WCM function.

Structure

A (CMS) typically has two major components: a content management application (CMA), as the front-end user interface that allows a user, even with limited expertise, to add, modify, and remove content from a website without the intervention of a webmaster; and a content delivery application (CDA), that compiles the content and updates the website.

Common features

The core CMS features are; indexing; search and retrieval; format management; revision control; and management.[8]

Features may vary depending on the system application but will typically include:[9]

  • Intuitive indexing, search and retrieval features index all data for easy access through search functions and allow users to search by attributes such as publication dates, keywords or author.
  • Format management facilitates turn scanned paper documents and legacy electronic documents into HTML or PDF documents.
  • Revision features allow content to be updated and edited after initial publication. Revision control also tracks any changes made to files by individuals.
  • Publishing functionality allows individuals to use a template or a set of templates approved by the organization, as well as wizards and other tools to create or modify content.

Popular additional features may include:[10]

  • SEO-friendly URLs
  • Integrated and online help, including discussion boards
  • Group-based permission systems
  • Full template support and customisable templates
  • Easy wizard-based install and versioning procedures
  • Admin panel with multiple language support
  • Content hierarchy with unlimited depth and size
  • Minimal server requirements
  • Integrated file managers
  • Integrated audit logs

Other types of content management systems

Digital asset management systems are another type of CMS. They manage content with clearly defined author or ownership, such as documents, movies, pictures, phone numbers, and scientific data. Companies also use CMSs to store, control, revise, and publish documentation.

There are also component content management systems (CCMS), which are CMSs that manage content at a modular level rather than as pages or articles. CCMSs are often used in technical communication where many publications reuse the same content.

Best known CMSs

Based on market share statistics, the most popular content management system is WordPress, used by more than 35.7% of all websites on the Internet, and by 62.5% of all websites using a known content management system, followed by Wix and Squarespace.[11]

See also
  • List of content management systems
  • Content management
  • Document management system
  • Dynamic web page
  • Enterprise content management
  • Headless content management system
  • HTML
  • Information management
  • Knowledge management
  • LAMP (software bundle)
  • Revision control
  • Web application framework
  • Web content management system
  • Wiki

References
  1. Managing Enterprise Content: A Unified Content Strategy. Ann Rockley, Pamela Kostur, Steve Manning. New Riders, 2003.
  2. The content management handbook. Martin White. Facet Publishing, 2005.
  3. Content Management Bible, Bob Boiko. John Wiley & Sons, 2005.
  4. Moving Media Storage Technologies: Applications & Workflows for Video and Media S2011. Page 381
  5. "What is a Content Management System (CMS)? Definition from WhatIs.com". SearchContentManagement. Retrieved 2019-09-23.
  6. "What Is a Content Management System (CMS)". Kinsta. Retrieved 19 August 2019.
  7. Kohan, Bernard. "Content Management System (CMS) and other spin-off terms definition(s)". Comentum. Retrieved 19 August 2019.
  8. "What is a Content Management System (CMS)? Definition from WhatIs.com". SearchContentManagement. Retrieved 2019-09-23.
  9. "What is a Content Management System (CMS)? Definition from WhatIs.com". SearchContentManagement. Retrieved 2019-09-23.
  10. "What is a Content Management System (CMS)? Definition from WhatIs.com". SearchContentManagement. Retrieved 2019-09-23.
  11. "W3Techs content management usage". August 8, 2016.

Bibliography
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